Get Illinois Sbe 2025 Form

Get Illinois Sbe 2025 Form

The Illinois SBE 2025 form serves as a DBE Participation Statement that must be completed for each disadvantaged business participating in a project’s Utilization Plan. This form is crucial for ensuring compliance with state and federal regulations regarding disadvantaged business enterprises. It is essential to fill out the form accurately and submit it alongside the Utilization Plan to avoid any delays in contract approval.

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The Illinois SBE 2025 form plays a crucial role in ensuring the participation of disadvantaged businesses in state contracts. This form is specifically designed for each disadvantaged business that is part of a Utilization Plan, which outlines how these businesses will contribute to a project. When filling out the form, contractors must provide detailed information, including the subcontractor's registration number, contract number, and specific work items along with their associated costs. It is essential to accurately describe the work and any partial payment items, as this information directly impacts the financial aspects of the contract. The form also requires a commitment from both the prime contractor and the disadvantaged business enterprise (DBE) to perform the work as agreed. Both parties must certify the accuracy of the information provided and understand that any changes to the commitment require prior approval from the Department’s Bureau of Small Business Enterprises. Additionally, the form emphasizes the importance of transparency, as failure to disclose required information may jeopardize the awarding of the contract. By adhering to these guidelines, contractors can help foster an inclusive environment that supports the growth and success of disadvantaged businesses in Illinois.

Document Breakdown

Fact Name Description
Purpose The Illinois SBE 2025 form is used to document the participation of disadvantaged businesses in a Utilization Plan for state contracts.
Governing Law This form is governed by the Illinois Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575).
Submission Requirement Each disadvantaged business participating in the Utilization Plan must complete this form and attach it to the Utilization Plan.
Partial Payment Items For items that are partial pay items, the form requires a specific description of the work and the subcontract dollar amount.
Certification The undersigned must certify that the information provided is accurate and that the DBE firm will perform a commercially useful function.
Consequences of Non-Disclosure Failure to provide required information may result in the denial of the contract award.

Common PDF Forms

Misconceptions

There are several misconceptions surrounding the Illinois SBE 2025 form. Understanding these can help ensure compliance and clarity for all parties involved.

  1. Misconception 1: The SBE 2025 form is only for large contracts.

    This form is required for all contracts involving disadvantaged business enterprises, regardless of the contract size.

  2. Misconception 2: Only one form is needed for multiple subcontractors.

    Each disadvantaged business participating in the Utilization Plan must have its own completed SBE 2025 form attached.

  3. Misconception 3: The information on the form can be changed after submission.

    Once submitted, no changes can be made without prior approval from the Department’s Bureau of Small Business Enterprises.

  4. Misconception 4: The form does not require detailed descriptions of work.

    Specific descriptions of the work and subcontract dollar amounts must be provided, especially for partial pay items.

  5. Misconception 5: The form is optional if the DBE firm is not performing significant work.

    All DBE firms listed must perform a commercially useful function, and the form is mandatory for participation.

  6. Misconception 6: The form is only for state-funded projects.

    This form is applicable for projects that meet both state and federal requirements for disadvantaged business participation.

  7. Misconception 7: Signature from the DBE firm is not necessary.

    Both the prime contractor and the DBE firm must sign the form to certify the accuracy of the information provided.

  8. Misconception 8: Providing inaccurate information has no consequences.

    Failure to provide complete and accurate information can result in the contract not being awarded.

Example - Illinois Sbe 2025 Form

 

 

DBE Participation Statement

Subcontractor Registration Number

 

Letting

 

Participation Statement

 

Item No.

 

(1) Instructions

 

Contract No.

 

This form must be completed for each disadvantaged business participating in the Utilization Plan. Attach this form to the Utilization Plan form. If additional space is needed, complete an additional form for the firm.

(2) Work

Pay Item

No.

Description

Quantity

Unit Price

Total

 

 

 

 

Total

(3) Partial Payment Items

For any of the above items which are partial pay items, specifically describe the work and subcontract dollar amount:

(4) Commitment

The undersigned certify that the information included herein is true and correct, and that the DBE firm listed below has agreed to perform a commercially useful function in the work of the contract item(s) listed above and to execute a contract with the prime contractor. The undersigned further understand that no changes to this statement may be made without prior approval from the Department’s Bureau of Small Business Enterprises and that complete and accurate information regarding actual work performed on this project and the payment therefor must be provided to the Department.

 

 

 

 

 

Signature for Prime Contractor

 

 

 

 

 

 

 

Signature for DBE Firm

Title

 

Title

 

Date

 

Date

 

Contact Person

 

Contact Person

 

Phone

 

Phone

 

Firm Name

 

Firm Name

 

Address

 

Address

 

City/State/Zip

City/State/Zip

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WC

 

The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under the state and federal law. Disclosure of this information is REQUIRED. Failure to provide any information will result in the contract not being awarded. This form has been approved by the State Forms Management Center.

SBE 2025 (Rev. 3/2000) IL 494-0713

Dos and Don'ts

When filling out the Illinois SBE 2025 form, it is important to follow certain guidelines to ensure accuracy and compliance. Below is a list of actions to take and avoid:

  • Do: Complete the form for each disadvantaged business participating in the Utilization Plan.
  • Do: Attach the SBE 2025 form to the Utilization Plan form as required.
  • Do: Provide complete and accurate information regarding the work performed and payments made.
  • Do: Ensure all signatures are obtained from both the prime contractor and the DBE firm.
  • Don't: Leave any required fields blank; incomplete forms may result in disqualification.
  • Don't: Make changes to the information provided without prior approval from the Department’s Bureau of Small Business Enterprises.
  • Don't: Use vague descriptions for work or subcontract dollar amounts; specificity is essential.
  • Don't: Forget to include contact information for both the prime contractor and the DBE firm.

Illinois Sbe 2025: Usage Instruction

Completing the Illinois SBE 2025 form is a crucial step for ensuring that disadvantaged businesses are recognized in the Utilization Plan. Following the correct procedure will help facilitate the process and ensure compliance with state regulations.

  1. Obtain the Form: Download or print the Illinois SBE 2025 form from the appropriate state website or agency.
  2. Fill in Basic Information: Start by entering the Contract Number at the top of the form. This number is essential for identifying the specific contract associated with the form.
  3. Enter DBE Information: Provide the Subcontractor Registration Number and the name of the disadvantaged business enterprise (DBE) participating in the project.
  4. Detail Participation: For each DBE, fill out the Letting Participation Statement Item No. This includes specifying the Work Pay Item No., a description of the work, the quantity, unit price, and total amount.
  5. Address Partial Payments: If any of the items listed are partial pay items, describe the work and state the subcontract dollar amount clearly in the designated section.
  6. Commitment Section: Ensure that the undersigned individuals certify the information is accurate. Include the signatures for both the Prime Contractor and the DBE firm, along with their titles and dates.
  7. Contact Information: Fill in the contact person's name and phone number for both the Prime Contractor and the DBE firm.
  8. Firm Details: Lastly, provide the full address, including city, state, and zip code, for both the Prime Contractor and the DBE firm.

After completing the form, ensure that all required attachments are included before submitting it as part of the Utilization Plan. Remember, accuracy is vital to avoid delays in the contract award process.