The Electronic Pay Stub System (EPASS) is a secure, web-based tool that allows employees to access their pay stubs electronically anytime and anywhere. Designed for ease of use, EPASS ensures the protection of sensitive information through advanced encryption methods. With EPASS, employees can manage their pay stub information efficiently, contributing to improved payroll processes.
Get started today by filling out the form below!
The Illinois Electronic Pay Stub System, commonly referred to as EPASS, represents a significant advancement in payroll management for state employees. This web-based tool allows users to access their current and historical pay stubs securely and conveniently from any internet-enabled device. Designed with both employees and payroll administrators in mind, EPASS employs strong security measures, including SSL encryption, to protect sensitive information. Notably, Social Security numbers are stored in an unreadable format, ensuring privacy. Employees can easily log in to the system using their identification credentials, granting them access to their pay stub information, which is available 24/7. EPASS not only enhances user experience but also streamlines payroll processes for agencies, boards, and commissions under the Office of the Governor. By eliminating the need for paper pay stubs, the system reduces costs related to printing and mailing, while also minimizing the administrative burden associated with managing pay stub activities. Furthermore, payroll administrators benefit from expanded access and management tools, allowing for efficient oversight of payroll services. With a focus on operational efficiency and employee satisfaction, EPASS is a modern solution that meets the needs of both state agencies and their employees.
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Misconceptions about the Illinois Epass form can lead to confusion. Here are eight common misunderstandings, along with clarifications to help you navigate the system more easily.
Understanding these points can help you make the most of the EPASS system and enjoy its benefits.
Electronic Pay Stub System (EPASS)
bccs.illinois.gov
Service Features and Benefits
GET STARTED TODAY
It’s Secure!
It’s Convenient!
It’s Easy to Use!
A SECURE SOLUTION
EPASS utilizes SSL (Secure Socket Layer) encryption and password management to ensure the protection and integrity of sensitive pay stub information. Your Social Security number is stored in an unreadable format
The Electronic Pay Stub System (EPASS) is a secure, easy-to-use web-based tool, which empowers employees to view their current and past pay stubs electronically from anywhere, at any point in time from Internet-enabled computers. In addition, EPASS maintains historical pay stub information for seven years from the date of implementation. Users will access the EPASS system through a web browser at https://epass.illinois.gov.
EPASS is cutting edge technology and was designed with simplicity in mind to support both employees and payroll administrators for agencies, boards, and commissions under the Office of the Governor. Once an agency has established Active Directory Illinois.gov accounts or a trust with the Illinois.gov domain, the agency can elect to begin distribution pay stubs electronically to its employees via EPASS.
How it works…
Start
1
Employee visits website
2
Employee enters
identification credentials
Access to pay stub
3
information granted
Finish
4Employee views pay stub information
(encrypted) on the database. Only the last 4 positions of your Social Security number are displayed.
Payroll administrators are specially authorized EPASS users with expanded access and capabilities. EPASS administration tools make it easy to manage and monitor all aspects of payroll services directly from a PC desktop. Each payroll administrator is permitted to administer pay stub information only for the agency to which he or she is authorized. In the case of Shared Services Centers, a payroll administrator may be authorized to view more than one agency.
CONVENIENT
No need to worry about keeping track of pay stubs. Payment information is at your employee’s fingertips 24 hours a day, seven days a week.
EASY TO USE
Whether you are computer savvy or technically challenged, the EPASS application was designed for ease of use.
To learn how EPASS will reduce your payroll processing costs while providing a valuable service to your employees, contact 217-558-0629.
State Agencies realize cost reductions!
Eliminates the hassle and expense of paper and printing supplies associated with processing pay stubs.
Reduced postage to mail pay stubs.
Reduced time and costs required to produce pay stubs and lost pay stubs.
Streamlined workflow and increased productivity by payroll and administrative personnel who manage pay stub activities.
Reduced storage costs. No more paper documents to store.
Operational efficiency and
improved customer service!
Increase employee satisfaction with immediate secure online pay stub access.
EPASS provides employee’s secure password protected access to their pay stub information and allows employees to proactively:
OReview current pay period information
OReview pay history
OPrint pay stub (if needed)
Allows pay stub tasks to be accomplished directly by the employee without involvement of managers or payroll personnel. The result is increased privacy and decreased administrative costs.
BCCS - 1 (02/13)
Bureau of Communications & Computer Service
Electronic Pay Stub System (EPASS) Requirements
EPASS Agency/Employee Requirements
Payroll Data
Payroll data must reside with the Office of the Comptroller
Active Directory User Accounts residing in the Illinois.gov domain or within a domain trusted by the Illinois.gov domain
Required for electronic pay stub distribution
Access to the internet at work or at home
Required for remote viewing of current and previous pay stubs
To enroll for the EPASS application, please complete the following steps:
Step 1: Agency Memo of Understanding
The [Agency Name] __________________________________________________ is requesting the transfer of our payroll data
to the Electronic Pay Stub System (EPASS).
Agency Officer Signature: _____________________________________
Date: __ __/__ __/__ __ __ __
Step 2: Agency Contact/Liaison
Name: ____________________________________________________
Telephone: (__ __ __) __ __ __ - __ __ __
Agency: __________________________________________________
Email Address: ________________________
Step 3: Agency Payroll Administrator(s)
Primary
Backup
Step 4: Return Completed Form to:
Mailing Address:
Email:
EPASS Contact:
CMS/BCCS
valerie.bolinger@illinois.gov
Valerie Bolinger/Agency Relations
120 West Jefferson
(217) 558-0629
Attn: Agency Relations/Val Bolinger
Springfield, IL 62702
When filling out the Illinois Epass form, it is essential to follow specific guidelines to ensure accuracy and efficiency. Below are six things to do and avoid during the process.
Following these guidelines will help streamline the enrollment process and protect sensitive information.
After completing the Illinois Epass form, it should be submitted to the designated agency contact for processing. Ensure that all required fields are filled out accurately to avoid delays. The submission can be done via mail or email as specified in the instructions.